It’s in the best interest of businesses to prepare for the impact of many disasters they face in today’s world, from natural hazards to costly technological malfunctions. Prepare My Business explains that disaster planning “can be your lifeline to staying in business”.
Here are some of the steps you can take to better prepare your organization:
Make sure employees are prepared – You can’t save everything on your own. Everyone involved in your company will need to be involved in safety training and disaster planning. This isn’t just for the sake of the equipment, documents, inventory, etc…, but for the sake of the employees themselves. They are a business’s most valuable asset. They need to know how to prepare communication devices and emergency supplies to meet immediate needs.
Conduct an assessment of sensitive data – Ensuring that customer data and other classified information is protected during and after a disaster is extremely vital. Determine what needs to be on hand and who will be allowed to access it. If it’s too costly to ensure that every piece of information is always available, prioritizing will need to be done.
Backup and snapshot data on a regular basis – In order for any strategy to work, you must set up automatic backups. Whether it’s to the cloud or to corporate data centers, ensure that all important information is backed up on a schedule that protects your company from downtime should a disaster occur. Use removable media to take snapshot backups to prevent accidental alteration.
Appoint leaders – Choose reliable leaders to oversee the company in the aftermath of every likely scenario, such as a fire, flood, tornado, security breach, etc. Unfortunately, you can’t rely on every last person in your business to remember emergency protocol. Not only must you appoint leaders, you must also train and retrain them on a regular basis on how to implement the plans for the specific crisis.
Keep backups in a safe location – Ideally, the location should be off-site. If you live in an area at risk for a major earthquake, it wouldn’t do any good to keep the backups in a facility just a few miles away. On the other hand, if your biggest concern is theft, keep them fairly close in an off-site building with better security than your main area of operation.
Consider collaborating with a corporate barter organization: If you don’t have enough resources or finances to deal with all of the potential damage from a disaster, you might want to factor corporate trade and Sherwood Integrated Solutions into your recovery plan. Don’t put your entire business at risk because you lack the resources to continue with regular operations or development in the event of a crisis.
Test for recovery again and again – According to Ready.Gov, testing helps to “reveal weaknesses and resource gaps”. Do random recoveries every month. What problems are you experiencing during the testing process? Which aspects of the recovery plan need working on? Make improvements where necessary. Always be certain that you can recover data.
With a solid plan and regular testing, reliable leaders set into place, collaboration with a corporate barter company, and securely backed up data, your business should be able to get through any crisis or disaster!