How to Prepare for Your First Overseas Conference


Are you attending your first overseas conference in the near future? If so, it’s essential to know how to prepare properly for this type of event, so that you get the most out of it when you attend. Below are some ways you can prepare.


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Travel and Accommodation

First of all, it’s crucial to make the right choices when you are selecting an airline to fly with and accommodation when you reach your destination. Ideally, you want to arrive to the conference as fresh and alert as possible.

This means you should arrive in plenty of time and have a comfortable place to rest and sleep before the conference begins. This is particularly important if you are attending a conference in Thailand or another location that takes time to get to.

Create a List of What You Want to Achieve at the Conference

What you achieve at a conference can often be determined before you even set off on your travels. You can do this by creating a list of goals you want to achieve while you are attending.

Typical goals include speaking to people you would like to meet, that could help your business, getting advice about certain aspects of your business, getting answers to important questions and finding time to have informal conversations with other conference participants.

Make It Easy for Conference Participants to Contact You

Conferences are excellent places to network, but many people who are new to these events lose golden opportunities to create valuable friendships and relationships. Once a conference finishes, you want the people who attended to contact you at a later date.

You should make it as easy as possible for this to happen by bringing any marketing materials you have that contain details about your business and your contact details. Typical items include business cards, leaflets and website details. To ensure that you take the business relationship one step further, you should also ask for other attendees’ contact details and follow up with them when you return home.

Equipment and Tools

When you reach your destination, you need to be able to work effectively. You can do this by bringing all of the equipment and tools you need to do your work. However, the tools and equipment you use here, may not work in the country you are visiting. For instance, to use electronic appliances, you may need to invest in an adaptor or a similar product. This is all information you should find out before you leave.

Where possible, don’t bring too many physical items, such as files or large laptops. This is where cloud computing and mobile devices can come to your rescue and allow you to easily access the important systems and information, you need to do your work.

Attending a conference overseas for the first time is a daunting prospect for many people. However, if you prepare properly by following the steps above, you will avoid the mistakes that can prevent you from getting the most out of this type of business gathering.