How to Build a Business on a Budget Using a Virtual Office


There’s no doubt that Hong Kong is an amazing place for entrepreneurs and small businesses. The culture and economy are very friendly to flexible corporate models, so it has become a bit of a hub for tech developers. In fact, there’s very little to discourage those with big dreams and creative ambitions. That is, aside from the fact that office space is very expensive.

Hong Kong is actually one of the most expensive places for commercial real estate in the world, so it’s not easy to launch here. On the other hand, plenty of SMEs and sole traders manage to make a success of it, so flexible approaches clearly go a long way. Many of these businesses find their start in virtual facilities because they offer fully negotiable terms.

This guide to launching and sustaining a business from a virtual office will explain why they are a valuable asset.

Determine Your Terms of Use

To get maximum value out of virtual facilities, you need to have a good idea of how you plan to access them. You can visit to browse for information on the tools, equipment, and services available.  

They are designed to be used as a form of offsite support for home based operations. So, it’s helpful to decide how the onsite resources will fit into your existing routines. Decide which services you will use remotely and whether there’s a need to spend any time at all on site.   

Keep Your Team Informed

If it’s just you, day-to-day routines can be as flexible as you like. When managing a team, however, there needs to be a degree of structure and consistency. Make sure all employees are clear on how and where virtual services must be accessed for peak productivity.

For instance, you might not be concerned about utilising the physical workspace, as long as employees can ‘log in’ to mailboxes and message banks. On the other hand, you might be keen for staff to retain the sense of constancy provided by a real office. Keep them informed.

Experiment with Remote Staff

As you grow, your need for support will too. It is not possible to run a successful business without any help. Whether you keep the team small or build with confidence, recruiting is going to be a requirement at some point. The problem is that hiring costs money.

If your budget doesn’t match your ambitions, it may be necessary to combine virtual office solutions with remote employees. With ready access to a full suite of mobile tools and software, freelancers and distance workers have everything they need to stay connected.

Get Your Priorities Right

The beauty of working with remote employees is that you can structure your recruits to reflect the immediate needs of the company. For instance, home based businesses tend not to need full-time IT support, through access to reliable, qualified advice is still essential.

You don’t have to hire full-time employees until you’re ready for them. The option is there to work with ‘one-time’ professionals. Or, you can collaborate with a core team of freelancers, but have them operate according to their own schedules and with their own resources.

Why Variable Virtual Offices Are Worth Your Time

Virtual providers don’t discriminate when it comes to their tenants. You don’t have to be a particular size or part of any specific range of industries to register. Nevertheless, smaller companies, start-up ventures, and entrepreneurial teams stand to benefit the most.

This is because they are naturally agile and better able to adopt flexible, remote routines. They understand that the corporate world has changed. Being stationary is no longer a requirement for success, and virtual solutions are a perfect match for big, mobile ideas.