Ensuring Data Preservation: 4 Effective Tips For Data Backup and Recovery


A business is a vast industry for people in business and entrepreneurship. If you are working in the business industry, you need to provide the services your company requires of you and these services involves data, paperwork, and records.

Data loss is a common yet critical problem in the business industry. It may sound like a simple glitch but data loss can cause serious problems which can ultimately shut down a business for good. When you want to run a successful business, avoiding data loss is a must.

There are a lots of reasons and sources that data loss can com from. Some of these reasons are malfunctions, software corruption, computer malware and viruses, and even human errors. Running a successful business means that you should prevent data loss. To help with you that, here are tips for backing up your data.

Organize Your Files

Improve and create new ways of sorting out your files. In a business industry, organizing essential data is one of the keys to a successful company. In this way, the employees can easily find the necessary files they need to use. Organizing important data and files is one of the primary ways to backup your files.

Implement Disk Backup Storage System

Does your company have a disk backup storage system? If none, then you should start implementing it as soon as possible. While organizing is an excellent backup strategy, disk backup storage systems are much efficient.

In a disk backup system, all you need to do is to insert the disk to your computer and search for the file you needed. It’s much accessible than looking for the records in a drawer and folders.

Use Hardware Backup Devices

Ideally, when using a computer, your files will automatically be saved. It may be a good thing because you don’t have to think if you managed to keep your data or not. Even though you know that it will automatically save, you still have to check if the backups are running.

If you’re not comfortable of having your files saved as a backup in the computer and if you think another backup plan is better than nothing, then you can use hardware devices such as USB or a CD/DVD to serve as your saving device.

Use the 3-2-1 Backup Strategy

If you want to secure your files entirely without having to worry that you might lose it, then using the 3-2-1 strategy is the best thing to apply for your backup and recovery plan. First (1), is your copy at the company or the copy to your office which your employees use in their daily needs, or the what they call the primary access.

Second (2), is the local backup of your files. The local backup files give you immediate access to everything wherever you may be. If the files are deleted, you can easily access and get them back in case you need those files.

Lastly (3), is the most essential and capable backup strategy there is. You have to secure a copy offsite. In this way, whatever happens to your company, well in case of emergency, your data is still safe. Some companies use tape-based backup, while there are new ways to backup your files offsite such as cloud-based solutions.


Most data backup and recovery strategies work by backing up all the files at once then updating it if there are new files to be back up. The four strategies above are one of the most effective backup strategies that companies use nowadays.

If you haven’t backup your data yet, then use one of these strategies that you think can help you the most. Always remember that “Don’t assume that they are, instead, know that they are” and start backing up already.